Personal Assistant

Agean47Sea

Locally owned Immigration advisory business assisting immigrants with all their visas needed to live and work in New Zealand.

We are a close-knit team based in the heart of Auckland CBD looking for a personal assistant to work closely with our Licensed Immigration Advisers.

It is important to be bilingual for this role with an excellent level of proficiency in both Chinese (Mandarin and/or Cantonese)& English.

Chinese: native speaker level

English: at least IELTS 6.5 or equivalent

You will be responsible for:

·      Coordinating documents and checking compliance
·      Respond to incoming calls and correspondence and redirect as necessary
·      Operate and maintain routine and confidential filing systems
·      Diary management, scheduling, and coordination of meetings and client engagements
·      Anticipate and prepare information/documents to facilitate meetings
·      Attending meetings and acting as secretary as required
·      Follow up on meeting actions requiring completion by relevant parties
·      Assist with organizing events, ensuring the smooth operation of the office
·      Assisting with report generation with Word and excel
·      Assist with marketing and ad hoc administrative tasks as and when required
·      Open and distribute appropriately all correspondence

Your Experience:

• Experience in carrying out a wide range of administrative tasks and functions within an office environment
• STRONG researching, word processing, presentation, and spreadsheet skills as well as proficiency with the Microsoft suite of office products
• Effective workload management and timely delivery of commitments
• High degree of confidentiality
• Demonstrates a high level of attention to detail
• Is proactive in identifying issues and developing solutions
• Goal focused and continually looking for process improvements
• Excellent interpersonal and communication skills, both verbal and written
• Ability to handle a number of tasks simultaneously
• Flexible in their work approach to effectively manage shifting workloads
• Experience with editing and publishing WeChatOfficial Accounts is a plus
• Experience with XERO and EZmigrate is a plus
  

If this role appeals to you, please apply with your updated CV.