Equipment & Vehicle Administrator

healthyfresh

Job Description – Equipment & Vehicle Administrator

Position Title: Equipment & Vehicle Administrator
Department: Integrated Management Department
Salary range: 58k-68k
Reports to: HR & Admin Manager
Location: Auckland – Healthy and Fresh Ltd
Employment Type: Full-time permanent employee role

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1. Position Purpose

This newly established role is responsible for the overallmanagement of company equipment and vehicles, ensuring they are properlymaintained, safe, and compliant. The position also provides support for Health& Safety (H&S) administration and contributes to improving operationalefficiency by leveraging IT knowledge and systems.

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2. Key Responsibilities

Equipment & Vehicle Management

• Maintain     an up-to-date inventory of company equipment and vehicles.
  
• Coordinate     regular servicing, inspections, registrations, and insurance renewals.
  
• Monitor     usage and ensure compliance with company policies.
  
• Coordinate     and communicate with customers or other third parties on transportation     compliance issues, ensuring adherence to regulations and company standards
  
• Arrange     repairs and liaise with service providers when required.
  
• Keep     accurate records of costs and usage for reporting purposes.
  
• Oversee     facility maintenance, including building WOF, fire service, and related     compliance checks.
  

Health & Safety (H&S) Support

• Assist     with implementing and monitoring H&S policies and procedures.
  
• Conduct     routine checks on equipment and vehicles to identify risks.
  
• Maintain     H&S compliance records and support audits when required.
  
• Report     incidents or hazards in a timely manner.
  

Systems & IT Support

• Use     computer systems and software (e.g., Excel, databases, internal platforms)     for data management and reporting.
  
• Provide     basic IT/system assistance to the admin and wider team.
  
• Contribute     ideas for improving digital processes and operational efficiency.
  
• Take     charge of computer hardware maintenance, ensuring smooth daily operation     and troubleshooting when required.
  

General Administration

• Support     the HR & Admin Manager in administrative tasks as required.
  
• Collaborate     with other departments to ensure smooth communication and workflow.
  
• Ensure     confidentiality and compliance with company policies at all times.
  
• Other     related jobs arranged by company.
  

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3. Person Specification

Qualifications & Experience

• Prior     experience in equipment/vehicle administration, office administration, or     facilities management preferred.
  
• Familiarity     with Health & Safety requirements is an advantage.
  
• Proficient     in Microsoft Office (Excel, Word, Outlook); basic IT/system knowledge     desirable.
  
• Valid     New Zealand driver’s licence and work eligibility required.
  

Skills & Attributes

• Strong     organisational and record-keeping skills.
  
• Attention     to detail and accuracy.
  
• Good     problem-solving and coordination abilities.
  
• Strong     interpersonal and communication skills.
  
• Ability     to work independently as well as in a team environment.
  

* Interested? Please send your CV/contact details to: monica.shan@healthyfresh.co.nz;

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