行政助理/Administrative Assistant

Oriental Surfaces

About Us:  

Oriental Surfaces Ltd. is a professional, fast-paced, and collaborative small business. Our work environment includes a modern office setting and growth opportunities.

工作时间：周一到周五 8：00-16：30

薪资：28新币/时以上 优秀者可面议

工作时间：周一到周五 8：00-16：30

Location: Oriental Surfaces Inc. Auckland
Reports To: Administrative Team

Job Summary:

We are seeking a highly organized, detail-oriented Administrative Assistant to assist with the day-to-day operations of the office, showroom, warehouse, and financial activities. The ideal candidate will assist in managing all aspects of office administration, staff management, and financial operations, ensuring the company operates smoothly and efficiently while complying with company policies and safety regulations.

职位概要：

我们正在寻找一位组织性强、注重细节的行政助理，负责协助办公室、展厅、仓库和财务相关的日常运营.我们理想的候选人将协助管理办公室行政、员工管理和财务运营的各个方面，确保公司运营顺利高效，同时遵守公司政策和安全法规.

Office and Administrative Support:

l Handle incoming mail and packages, signing for deliveries when necessary.

l Check office supplies and ensure timely procurement and restocking.

l Assist with administrative work when the showroom is not busy, including document organization, data entry, and filing.

l Support the administrative team in general office tasks as required.

办公室和行政支持工作：

l 处理收到的邮件和包裹.

l 检查办公用品，确保及时采购和补货.

l 日常行政工作，包括文件整理、数据输入和归档等.

l 根据需要支持行政团队完成一般办公室任务.

Human Resources:

Assist with human resources functions, including recruitment, employee relations, and compliance with employment laws. Assist with the recruitment process, including interviewing, selection, and onboarding of new employees. Handle employee dismissals and terminations when necessary.

人力资源：

协助处理人力资源职能，包括招聘、员工关系和遵守就业法.协助招聘流程，包括面试、选拔和新员工入职.必要时处理员工解雇和终止合同.

Financial Management:

l Assist in managing financial operations, including collecting payments from customers.

l Assist in managing timely payments to suppliers and landlords, ensuring all bills are settled in a timely manner.

l Assist in handling the company's banking operations, including depositing cash and checks.

l Calculate and process employee payroll, ensuring timely and accurate payroll.

财务管理：

l 协助管理财务运作，包括向客户收取款项等.

l 协助管理供应商和房东的及时付款，确保所有账单及时结清.

l 协助处理公司的银行业务，包括存入现金和支票.

l 计算和处理员工工资，确保及时准确地发放工资.

Required Skills and Qualifications:

l Strong communication and interpersonal skills.

l Ability to work independently and handle administrative tasks efficiently.

所需技能：

l 良好的沟通和人际交往能力.

l 能够独立工作并高效处理行政任务.

Preferred Qualifications:

Previous experience in customer service, reception, or administrative support roles.

优先资格：

具有客户服务、接待或行政支持职位的工作经验者优先.

Key Responsibilities:

Office Operations:

l Implement office operation procedures and guidelines to ensure smooth operations.

l Assist in overseeing the daily operations of the office, warehouse and showroom to ensure they run efficiently.

l Assist in managing the showroom reception staff to ensure the normal operation of the showroom.

l Work with the Warehouse Manager to support and oversee warehouse operations.

主要职责：

办公室运营：

l 执行办公室运营程序和指南，以确保顺利运营.

l 协助监督办公室、仓库和展厅的日常运营，确保其高效运行.

l 协助管理展厅接待人员，确保展厅正常运营.

l 与仓库经理合作，支持和监督仓库运营.

Required Skills and Qualifications:

l Experience in office management, administration or related field.

l Strong financial management skills including invoicing, payroll and banking experience.

l Familiarity with warehouse and showroom operations is a plus.

l Ability to enforce policies and maintain a safe and healthy work environment.

l Strong communication skills and the ability to manage and resolve employee-related issues.

所需技能和资格：

l 在办公室管理、行政或相关领域拥有丰富的经验.

l 丰富的财务管理技能，包括发票、工资单和银行业务经验.

l 熟悉仓库和展厅运营是加分项.

l 能够执行政策并维护安全健康的工作环境.

l 强大的沟通技巧以及管理和解决员工相关问题的能力.

Preferred Qualifications:

l Bachelor's degree in Business Administration, Finance, or related field.

l Experience managing multiple aspects of a business (administration, finance, human resources).

l Proficiency in the use of office and financial software (e.g., accounting software, payroll systems, Microsoft Office).

优先资格：

l 工商管理、金融或相关领域的学士学位.

l 具有管理企业多个方面（行政、财务、人力资源）的经验.

l 熟练使用办公和财务软件（例如会计软件、工资系统、Microsoft Office）.

Work Environment:

This position involves the operation and coordination of multiple departments, including office management, warehouse, showroom, and finance.

工作环境：

该职位涉及多个部门的运营和协调，包括办公室管理、仓库、展厅和财务.

Oriental Surfaces

诚招有经验的朋友加入我们的团队！