Raywhite Parnell - Team Admin

Pricebuster

Job Title: Real Estate Administrative Assistant

Location: 272 Parnell road, Parnell

Company: Raywhite Parnell

Job Description:

We are seeking a motivated and organized Real Estate Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting our real estate professionals and ensuring the smooth and efficient operation of our real estate office. If you are detail-oriented, have excellent communication skills, and thrive in a fast-paced environment, this may be the perfect opportunity for you.

Key Responsibilities:

• Client Communication: Act as the first point of contact for clients, answering phone calls and emails promptly and professionally. Schedule appointments and property showings as requested.

• Document Management: Prepare, review, and organize real estate documents, contracts, and agreements. Ensure all paperwork is accurate, complete, and filed correctly.

• Listing Management: Assist in the creation and management of property listings on various online platforms and in marketing materials. Coordinate the preparation of property brochures, flyers, and signage.

• Database Management: Maintain and update the client database with accurate information. Organize and manage client and property files, ensuring confidentiality and compliance with data protection regulations.

• Transaction Support: Assist real estate agents with the closing process by coordinating inspections, appraisals, and other necessary services. Follow up on deadlines and ensure all parties meet their obligations.

• Marketing Support: Collaborate with the marketing team to create and distribute marketing materials, including newsletters, social media posts, and email campaigns. Monitor and track marketing efforts for effectiveness.

• General Administrative Tasks: Handle general administrative duties such as photocopying, scanning, filing, and office organization. Maintain office supplies and order as needed.

• Research and Analysis: Conduct market research to provide real estate agents with up-to-date information on market trends, property values, and competitive listings.

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Qualifications:

• High school diploma or equivalent (Bachelor's degree in business administration or a related field is a plus).

• Previous administrative experience, preferably in a real estate or related industry.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and multitasking skills.

• Excellent verbal and written communication skills.

• Familiarity with real estate software and databases is an advantage.

• Attention to detail and a commitment to accuracy.

• Ability to work independently and as part of a team.

• Real estate license or willingness to obtain one is a plus.