Team Administrator / Assistant Accountant – Vertu Group NZ
Reporting to: Financial Controller
Location: Auckland, New Zealand
Employment Type: Full-Time
About Us
Vertu Group is the authorised New Zealand dealership for SANY Earthmoving Equipment, Sitrak Trucks, and Yutong Buses. We operate three branches across New Zealand, located in Auckland, Tauranga, and Christchurch.
Issue tax invoices promptly, ensuring correct payment terms are stated.
Monitor the accounts receivable ledger and ensure timely collection of outstanding balances. Provide weekly and monthly updates to the Financial Controller.
Review aged receivables reports weekly; collaborate with the aftersales and sales teams to follow up with customers on overdue accounts.
Accurately apply customer payments to invoices in the accounting system.
Investigate and resolve payment discrepancies by liaising directly with customers or their accounts departments.
Reconcile customer accounts and maintain clear records of payment communications for management review.
Support monthly and year-end accounts receivable reconciliations.
Process supplier invoices accurately, ensuring correct coding, approvals, and timely entry into the accounting system.
Prepare weekly and monthly payment runs in line with agreed payment terms.
Reconcile supplier statements and resolve discrepancies promptly.
Maintain an up-to-date accounts payable ledger.
Communicate with suppliers to address invoice or payment queries.
Perform daily banking tasks, including posting cash receipts and processing payments.
Reconcile corporate bank accounts monthly.
Maintain accurate banking records and assist in monthly cash flow reporting.
Set up and maintain banking templates for recurring payments.
Monitor daily bank balances to ensure sufficient liquidity for upcoming obligations.
Assist in preparing supporting documentation for monthly management accounts.
Maintain general ledger postings and assist with journal entries as required.
Respond to accounting inquiries from customers and suppliers via email and phone.
Manage office stationery and equipment supplies; monitor usage and reorder as needed.
Oversee fleet management, including vehicle registration, RUC, WOF, servicing, and fuel card coordination.
Arrange domestic and international travel, accommodation, and rental bookings for staff, ensuring compliance with travel policies.
Provide administrative support to the wider NZ team (Auckland, Tauranga, and Christchurch).
Manage online orders of stationery, office supplies, and equipment as approved.
Perform other ad hoc tasks as required.
Act as the central point of contact within the NZ organisation, fostering strong relationships across sales, aftersales, and management teams.
Ability to work independently and meet deadlines with minimal supervision.
Maintain a professional, proactive approach in financial and administrative duties.
Uphold a high level of confidentiality and integrity.
Minimum 2 years of accounting experience.
How to Apply
Please send your CV to [url=]yan@vertuequipment.co.nz[/url].
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