Our company isa fast-growing, privately-owned geotechnicalspecialist engineering consulting company in Auckland.
Due to recent fast-growing market, we are now seeking onehighly motivated Project Administrator to join ourteam.
Project set up
• Answering incoming calls; taking messages and re-directingcalls as required
• Dealing with email and WeChat enquiries
• Diary management and arranging appointments, bookingmeeting rooms and conference facilities
• Organising travel and accommodation for staff andcustomers
• Arranging both internal and external events
• Possibly maintaining the company social media accounts andposting advertisements
• Implementing WorkflowMax for project management andfinancial management, use of Xero to createinvoice if required.
• Preparing project agreement form or contractClientrelationship managementAssist company director with data input
• Providing administration support to director and othermanagers.
• Typing, formatting, and editing reports, documents, andpresentations.
• Review report, cross checking other employee’s report andcorrect obvious mistakes and grammarmistakes.
• General administration duties
• General office management such as ordering stationary
• Using Microsoft office suites such as Excel, Outlook andWord
• Keeping detailed diaries and records of general tasks andappointments
• File keeping
• Preparation and sending of professional documentation toclients and suppliers.
• Follow up of outstanding information/documentation fromclients and suppliers.
• Assisting with the management of claims which entailsliaising with clients and suppliers.
• Prepare marketing related work for the company whenrequired.
Looking forward to your application.
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