Matakana Estate is the largest winery in the heart of Matakana, a hidden gem of a wine region, less than an hour's drive north of Auckland. Spanning 35 hectares of land, we produce award-winning boutique-style wines and also provide vineyard accommodation as well as venue spaces for our customers.
We value the land, our people, our community and our commitment to making real connections.
This position Office & Accounts Administrator has become available and is the ideal role for an experienced, calm individual who is able to take on a busy and key role in the company.
The hours of work are 40 hours per week Monday to Friday 9.00am to 5.30pm.
ESSENTIAL TASKS & DUTIES:
- PA tasks for the CEO
- Payroll
- Bank reconciliation, creditor invoices
- Reimbursing staff
- Responding to employees’ enquiries especially on payroll, holidays & leaves
- Creating and maintaining employee files & records
- Liaising with HR consultants to create/maintain company policies (e.g. Health and Safety Policies etc.)
- On-boarding new employees
- Managing facilities and supply ordering
- Filing annual return for all trading entities
- Attending to all administrative requirements for overseas orders and assist with any export or import documentation as required
- Organising trainings and meetings
- Attending bi-weekly staff meetings, collecting agenda items prior to the meetings, and taking minutes
- Liaising with cleaning staff to ensure the offices are kept well-organized, clean and tidy
- Ensuring all bookings taken are documented, shared and any invoices issued
- Billing and following up on outstanding debtors accounts
- Book-keeping
- Sending statements to customers at the first week of every month
- Processing supplier invoices and any other bills
- May be required to process payments
- Recording cash receipts and making bank deposits
- Maintaining the petty cash fund
- Other supporting tasks required by the accountant
PERSONAL REQUIREMENTS
- Knowledge of the accounting system Xero
- Previous experience with payroll
- Knowledge of administration policies, systems and procedures
- Accurate with a very strong attention to details, and be able to multi-task
- Good Microsoft Office skills
- Very high accuracy in the recording and allocation of data
- Mandarin speaking would be an advantage